Start this discussion by disclosing the exact location of the showgrounds.
You need to talk to the showground management to find out what dates are available because there are often annual events that eat up the best dates. They need to tell you what sort of insurance they require such an event to have in place and then you need to find an insurance company that will cover the event and what they will charge.
Issues such as adequate washroom facilities, food vendors, advertising, security, ticket takers, parking attendants, hydro and water connections, meeting with the local police and fire departments well in advance, on-site medical staff are just a few of the hurdles that need to be jumped within the next few months so that you have all your ducks in a row long before the date of the event arrives.
I agree with you that the show should be an ALL-Colours event to justify the costs and the efforts. If there are local clubs of one brand, then those guys should be brought to the table at the beginning.
If there are a lot of big tractor guys in the area, then you might want to talk to them too. The more you have on hand to show, the more people you will attract to the event.
You need to talk to the showground management to find out what dates are available because there are often annual events that eat up the best dates. They need to tell you what sort of insurance they require such an event to have in place and then you need to find an insurance company that will cover the event and what they will charge.
Issues such as adequate washroom facilities, food vendors, advertising, security, ticket takers, parking attendants, hydro and water connections, meeting with the local police and fire departments well in advance, on-site medical staff are just a few of the hurdles that need to be jumped within the next few months so that you have all your ducks in a row long before the date of the event arrives.
I agree with you that the show should be an ALL-Colours event to justify the costs and the efforts. If there are local clubs of one brand, then those guys should be brought to the table at the beginning.
If there are a lot of big tractor guys in the area, then you might want to talk to them too. The more you have on hand to show, the more people you will attract to the event.